The Secret to Great Customer Service

  • June 1, 2022
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Your sales staff knows this well. Their results are directly affected by customer perceptions. Other employees, such as those in support and back office functions, may not think of themselves as serving the customer. But the fact is that every employee has an impact, direct or indirect, on the customer’s experience. An incorrect shipment, a late delivery, or a mistake on an invoice, all result in poor service. A goal of your business should be to meet, and preferably exceed, customer expectations as often as possible.

Coaching every employee on how customer service fits into their job involves a combination of communication, training, and good management.

  • Communication. Make all employees aware of the importance of customer service to the business as a whole. Explain the role they play in achieving good service. Consider posting measures of sales for all to see. If appropriate, develop measures of accuracy or error-free performance, and track and share the results.
  • Training. Every employee with customer contact should be trained on excellent service, whether it’s a salesperson, a receptionist, or a delivery driver. For those in support roles, emphasize how cooperation and teamwork can contribute to good service. Instill a culture that serving the customer is everyone’s job.
  • Good management. As the owner or manager, your actions and priorities set the tone for the company. Employees will follow your lead and pay attention to the things you consider important. Look for ways to measure customer satisfaction and show your employees that you’re monitoring it. And don’t overlook the other way to improve customer service, for example by minimizing the things that go wrong. Make sure you’re aware of errors and complaints, and set goals for improved performance and hold people to them.

Make it clear to your employees that better service is a shared goal and ask for their suggestions. You might be surprised how well they respond.

As always, should you have any questions or concerns regarding your tax situation please feel free to call.