Privacy Policy

Last Updated: July 17, 2026

The Bookkeeping Company (“we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect through our website, https://thebookkeepingcomp.org (the “Site”), how we use it, and the choices you have.

By using the Site, you agree to the collection and use of information as described in this Privacy Policy.

1. Who We Are

The Bookkeeping Company is a bookkeeping and tax services firm located at 18523 NE 65th St, Vancouver, WA 98682, serving small business owners in Washington State and across the United States.

Contact Information:

2. Information We Collect

2.1 Information You Provide Directly

We collect information you voluntarily provide when you:

  • Request a quote or fill out a form — such as your name, email address, phone number, business name, and details about your business and service needs;
  • Use our website chat — including your name, contact information, and the contents of your messages;
  • Download a free resource (such as our ebook) — including your first name and email address;
  • Schedule a discovery call — through our scheduling tool, including your name, email, and availability;
  • Become a client — additional financial and business information collected under a separate engagement agreement and handled with professional confidentiality.

2.2 Information Collected Automatically

When you visit the Site, we and our service providers automatically collect certain information, including:

  • IP address, browser type, device type, and operating system;
  • Pages viewed, time spent on pages, and referring website;
  • Cookies and similar tracking technologies (see Section 6).

3. How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries, quote requests, and chat messages;
  • Schedule and conduct discovery calls and consultations;
  • Provide, manage, and improve our Services;
  • Deliver free resources you request;
  • Send appointment reminders, follow-ups, and service-related communications by email, phone, or text message (with your consent, where required);
  • Analyze Site usage to improve our website and marketing;
  • Comply with legal and regulatory obligations.

We do not sell your personal information.

4. SMS/Text Messaging Privacy

This section applies to mobile phone numbers collected in connection with text messaging.

  • We collect your mobile phone number only when you voluntarily provide it and opt in to receive text messages from us — through our website chat, by phone, or in writing.
  • We use your mobile number solely to communicate with you about your inquiries, appointments, and our Services.
  • No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with, or sold to, any third parties.
  • Information may be shared with service providers only as necessary to deliver messages to you (for example, our messaging platform provider), and those providers are not permitted to use it for any other purpose.
  • You can opt out of text messages at any time by replying STOP to any message. Reply HELP for assistance, or contact us at 360-524-9889 or thebookkeepingcomp@gmail.com.
  • Message and data rates may apply, and message frequency varies.

5. How We Share Information

We do not sell, rent, or trade your personal information. We share information only in the following limited circumstances:

  • Service providers — trusted vendors who help us operate the Site and communicate with you, such as our website host, chat and messaging platform, scheduling tool, email provider, and analytics providers. These providers may access your information only to perform services on our behalf and are obligated to protect it.
  • Legal requirements — when required by law, subpoena, court order, or to protect our legal rights, our clients, or the public.
  • Business transfers — if our business is merged, acquired, or sold, your information may be transferred as part of that transaction, subject to this Privacy Policy.

6. Cookies and Tracking Technologies

The Site uses cookies and similar technologies, including:

  • Analytics — we use Google Analytics to understand how visitors use the Site (pages visited, time on site, traffic sources);
  • Advertising pixels — we use the Meta (Facebook) Pixel to measure the effectiveness of our advertising and reach people who have visited our Site;
  • Functional cookies — used by our chat widget and other Site features to work properly.

You can control cookies through your browser settings, including blocking or deleting them. You can also opt out of Google Analytics with the Google Analytics Opt-out Browser Add-on and adjust your ad preferences in your Facebook settings. Disabling cookies may affect some Site features.

7. Third-Party Websites and Services

The Site contains links to third-party websites and services, including our scheduling tool (Calendly), social media pages (Instagram, Facebook, LinkedIn, Yelp), and Google Maps. This Privacy Policy does not apply to those third parties. We encourage you to review the privacy policies of any third-party sites you visit.

8. Data Security

We use commercially reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure. Client financial records are handled with professional care and confidentiality. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

9. Data Retention

We retain personal information for as long as needed to fulfill the purposes described in this Privacy Policy, to provide our Services, and to comply with legal, tax, and accounting requirements. When information is no longer needed, we securely delete or anonymize it.

10. Your Privacy Rights

Depending on your state of residence, you may have rights regarding your personal information, which may include the right to:

  • Request access to the personal information we hold about you;
  • Request correction of inaccurate information;
  • Request deletion of your personal information;
  • Opt out of marketing communications at any time (via the unsubscribe link in emails, or by replying STOP to texts).

To exercise any of these rights, contact us at thebookkeepingcomp@gmail.com or 360-524-9889. We will respond to verified requests as required by applicable law. We will not discriminate against you for exercising your privacy rights.

11. Children’s Privacy

Our Site and Services are intended for business owners and are not directed to children under 18. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us and we will delete it.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date at the top of this page. Material changes will be posted on this page. Your continued use of the Site after changes are posted constitutes your acceptance of the updated policy.

13. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your information, please contact us:

The Bookkeeping Company 18523 NE 65th St, Vancouver, WA 98682 Phone: 360-524-9889 Email: thebookkeepingcomp@gmail.com

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